Support Services

Personalized RFP Process

As part of our tailored service to you, Tourism Kingston will ensure that all hosting proposals be carefully reviewed to guarantee a smooth selection process. A customized bid will include general information on the city, hotel and meeting facilities, and information from other suppliers in the local community.

Site Inspections

We know that seeing is believing. Our Meetings & Conferences staff will arrange and accompany you on full site inspections of accommodation, conference venues and attractions that meet your criteria.

Facility/Housing Arrangements

We can assist in determining and booking appropriate facilities to accommodate your specific needs as well as negotiate group rates for your event.

Itinerary Planning

There’s so much to do in Kingston – create lasting impressions with your delegates as they explore the City. Customized Kingston itineraries for pre- and post-event activities, including partner/spousal programs. We can assist with evening entertainment and venues for functions off site.

Web Marketing

Reciprocal links, city maps, conference itineraries and access to our photo library are just a few of the tools that Tourism Kingston can provide to help support your conference.

Letters of Welcome

First impressions are important. Let Tourism Kingston provide a cordial welcome from our City Mayor, Member of Parliament and Member of Provincial Parliament.

Welcome Packages

We are pleased to provide each of your delegates with our most current Visitor Guide and city maps to help make their stay with us a memorable one.

Kingston Ambassadors

Our friendly and knowledgeable Tourism Ambassadors are available to you on the day of registration to answer any questions about our fair city.

Local Resources

We know how many details are involved in planning a conference. Our extensive database of local resources includes ground transportation, catering services, equipment rentals, audio/visual services, entertainment, car rental, city tours, concert listings, spa services and more.

Spousal Programs

Let us design a personalized program to suit your conference agenda. Shop & Spa, team building activities, and sightseeing excursions are just a few of the many options available through Tourism Kingston.

Guest Speakers

Recommendations and connections to dynamic speakers and industry experts from noted local institutions such as Queen’s University, the Royal Military College of Canada and St. Lawrence College.

Incentive Funding

Grant money provided to qualified event planners to spend on transportation, parking, venue rentals, or whatever you require to get the most out of Kingston.

Venue Spaces

We can provide assistance in securing event spaces to host your gatherings safely.

Conference Microsite

A branded microsite created specifically to your conference that is only accessible by your delegates which hosts all your relevant information such as conference location, hotel information, things to do while in Kingston and more.